Payables Controller Lebanese or Jordanian NationalsAllen amp York
Dammam Saudi Arabia
Ref HP482497
The Role
Job Summary
The job is primary a junior role without leadership responsibility. The profile requires great attention to detail and a keen sense for precision during the processing of purchase orders and their proper tracking and reconciliation.
The profile will be responsible to trace and validate all relevant information of purchase orders generated by Procurement in the system and ensure proper allocation of their respective costs and relevant details.
To assist the Payables Supervisor in sorting tracing recording and followingup on payments and processing status of each purchase order by type. Ensure proper followup with Procurement and mostly the sites andor stores on the delivery of materials and equipment proof in good order to the designated locations before closing purchase orders.
Major Duties amp Responsibilities
• Receive and verify the relevant backup and supporting documentation for every purchase order and its relevant purchase request.
• Verify adequate coding of purchase orders along with the proper signatories.
• Verify that the transactions on each purchase order are in line with the set procurement and accounting verification and control procedures.
• Ensure that the batches received are properly recorded and properly traced.
• Ensure daily reporting of volume received versus volume processed released paid closed.
• Raise the red flag for missing elements of a healthy purchase order pack to the payables supervisor for further action.
• If the supervisor is not available then highlight to the Chief accountant.
• Regularly update the Accounts Payable aging report for the Payables Supervisor to verify to initiate term payments as needed.
• Communicate payable aging status to the Treasury Supervisor for cash flow purposes.
• Prepare a payment voucher necessary for the bank.
• Maintain vendor archiving and filing for quick referencing and by vendor category or vendor posting group.
• Relay the purchase orders ready for immediate payment to the treasury supervisor for either online payment or check printing or bank transfer.
• Adhoc tasks required by team members andor higher management.
Requirements
Educational Background Required
Recognized university degree from a recognized institution and recognized by its respective ministry of education and higher educational authorities.
Preferable an accounting and financial major.
Languages Required
• Fluency in English written spoken is an absolute must.
• Fluency in Arabic is a plus but not vital.
Work Experience Required
23 years in accounting and ideally within the accounts payables function preferably from a previous contracting environment.
Previous knowledge of maintaining payables ledger entries as required.
Technical Skills Required
• Previous and up to date handson working knowledge with any high ranking and internationally known ERP product such as SAP Dynamics Oracle IFS demonstrating a basic understanding of how to process information correctly into a system.
• Advanced user in Excel.
Contacts Required For The Job
Internal
• ALL internal departments
Procurement warehouse finance Top Management Projects workshop through the Payables Supervisor
• External
None during normal working conditions.
Under exceptional cases contact with suppliers and other third parties could be required if and when needed
Other Demands To Perform The Job
• Physical Demands
• Physically fit.
• Dynamic amp responsive.
• Mental Demands
• The ability to work in a chaotic environment with potential to develop within his own area of work.
• Strong character to contribute to drive change both in process and in working habits.
• Ability and predetermination to accept and take part in driving change.
Other Demands
• Must be a problem solver.
• Must be detailed oriented.
• Good time management skills.
About the Company
Allen amp York is a market leading specialist Recruitment Company serving the Environment Planning amp Built Environment Energy and Health amp Safety sectors. We enjoy a distinguished reputation for quality and professionalism.
Our proven ability to add value to all levels of recruitment stems from a development of close working relationships strategic understanding personalised problem solving and specialist experience within the Natural and Built Environment market sectors.
Based in the United Kingdom and established in 1993 Allen amp York provide high quality personnel to national and international organisations at all levels within the sectors of Environment Planning amp Built Environment Health amp Safety Environmental Engineering Geotechnical Engineering Geoenvironmental Engineering Environmental Science Environmental Health amp Safety Environmental Management Water Management and Waste Management.
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