Administration Executive
We require an Administration Executive for our forward-thinking company. You will be supervising 12 members of staff and ensuring there is a happy and helpful atmosphere at all times for the clients welcome into our premise.
The Administration Executive handles office logistics, administration, accounting, and human resource management.
Responsibilities:
a. Administration
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
b. Expense Budgeting
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
i. Office Expenses
ii. Supplier Payments
iii. Salaries Setup and Salary Slips
c. Filing and Book-Keeping
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
o Invoices and Receipts
o Customer Contracts
o Supplier Contracts
d. Job Orders Approval
• Making Sure projects have already signed contracts
• Making sure signed contracts have an invoicing schedule
e. Travel and Visa Logistics
- Track visa renewals for Saudi Arabia
- Track Iqamas
- Track Exit/Re-entry for Saudi Arabia
f. Bank Relations
- Coordination
- Approving Balances
g. Legal
Coordinate with the lawyer and auditor and any governmental agency to keep the company government compliant.
h. Coordination with Accountants for monthly statements
i. Human Resources
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
o Holidays Management
o Recruitment
o New employee on boarding procedure
o Evaluations
o Attendance Reports
Job Details
| Date Posted: | 2014-04-27 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Advertising; Marketing |
| Monthly Salary: | US $2,000 |
| Joining Date: | 2014-05-01 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Nationality: | United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen |
| Degree: | بكالوريوس/ دبلوم عالي |
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