Objective:
The individually contributing role provides high level administrative support to the General Manager. Additionally, this role is responsible for all HR policy administration within the divisions ensuring compliance with the group HR policies in areas such as Talent acquisition, Talent and Performance Management, Learning & Development, Employee Relations and Records Management.
KEY RELATIONSHIPS:
Internal :
All divisional employees at all levels
Head Office ( HR, Admin, Personnel, IT)
Finance
Legal
External:
Corporate Guests
Recruitment agencies
Training vendors
Partner Advertising Agencies
Key Responsibilities:
Schedules and coordinates meeting
appointments for the division head
Provides general secretarial support to other
department heads as and when required i.e.
memo, sales reports, debit notes etc.
Divisions’ point-of-contact for HR and admin-related inquiries, company accommodation etc.
Solves complex employee relations and employee grievances within prescribed guidelines.
As required, liaises with recruitment agencies and training vendors
Solves complex recruitment issues, escalate problems within prescribed guidelines
Ensures that new recruits are properly inducted into the operations
Coordinates the performance management process through the line manager
Identifies the root causes of the needs or improvement opportunity for HR policies and procedures and recommends changes where needed
Within scope uses innovative solutions to facilitate change or improvement at the functional level.
Responsible for initial checking of requests to ensure completeness of data before forwarding to HR and Administration departments
Responsible for Completion of documents for Visa processing and New Employees’ files (follow-up)
Responsible for dispatching of employee requests (making copies, segregation) and monitoring out going documents
Maintains personnel file for division employees (hard copies and electronic files)
Observes confidentiality when receiving and transmitting documents while keeping the logbook updated for the division
Performs business correspondence in writing or typing materials when required
Manages the meeting room schedules and provides admin support as required for trainings and meetings i.e. organizing stationery, print outs, projector, lunch, refreshments
Assists in the preparation of meetings for the top managers and other tasks related to office / business of the division as required
Coordinates with Administration division on various requests from obtaining visas to securing residence permit (blocked visa, medical, finger-printing, labour contract, residence permit
Any additional responsibilities as deemed necessary by the GMs.
Assistance in screening of CV’s,recruitment for the division.
Assistance in Preparation of JD’s for staff.
Works towards achieving own set objectives to ensure department’s short term goals are met.
تفاصيل الوظيفة
| 2015-05-21 | تاريخ الإعلان عنها: |
| الدوحة, قطر | منطقة الوظيفة: |
| الخدمات الإدارية | الدور الوظيفي: |
| شركة توزيع سلع إستهلاكية | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
| أنثى | الجنس: |
| بكالوريوس | الشهادة: |
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