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King Abdullah University of Science and Technology is a graduate research university of science and technology renowned by global benchmarks and rooted in the Kingdom of Saudi Arabia.
This is a fulltime position with pension and dollar for dollar match up to 10 of base salary. Free medical or international medical insurance option with minimal fee. Families are welcome along with some approved pets. Subsidized Housing free schools campus wifi grocery shops restaurants movie theatre recreation facilities Olympic swimming pools nine hole golf course private beaches campus police medical facility and fire department on campus etc
Located on the Red Sea coast of Saudi Arabia KAUST offers high quality residences extensive recreational facilities a genuinely multicultural environment and a high quality of life for employees and their families plus internationally competitive tax free salariesKAUST believes that personal fulfillment and discovery are integral aspects of a rewarding professional life the university makes it easy for staff and faculty members to balance their professional responsibilities with other aspects of their lives.
Major Responsibilities
Secretarial
Acircmiddot Maintains a calendar of activities meetings and various events for senior management coordinate activities with other departments
Acircmiddot Assists in a variety of department operations perform special projects and assignments as requested.
Acircmiddot Maintains records for attendance permits and other related records prepare statistical reports where required.
Acircmiddot Prepares agenda and collects materials for meetings and conferences takes minutes and keeps records of proceedings
Acircmiddot Anticipates and responds on an immediate basis to a wide variety of both department and institutes issues and ensures timely response to issues of an urgent and critical nature
Acircmiddot Reviews reports files and other documents for the purpose of ensuring accuracy completeness and conformance to standard procedures
Acircmiddot Answer telephones and handle in appropriate manner.
Acircmiddot Meets and greets clients and visitors.
Acircmiddot Performs general clerical duties to include but not limited to photocopying faxing mailing etc
Administrative
Acircmiddot Participates in the duties relating to the administration of a department assist in preparing comprehensive reports minutes of meetings and agendas for meetings compile annual budget requests
Acircmiddot Reads and screens incoming correspondence and reports makes preliminary assessment of the importance of materials and organizes documents and forwards materials to the concerned staff
Acircmiddot Acts as liaison between the management and staff by transmitting memos instructions and assignments and following up on their status
Acircmiddot Performs administrative duties recommends improvements in work flow procedures and use of equipment and forms
Acircmiddot Recommends actions to be taken on office expenditures such as equipment and supply needs
Acircmiddot Conducts searches to find needed information using such sources as the Internet.
Other Responsibilities
Acircmiddot Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
Technical Skills
Autonomy
Acircmiddot Uses minor discretion in resolving problems or enquiries.
Acircmiddot Works without frequent reference to others.
Complexity
Acircmiddot Performs a range of varied work activities in a variety of structured environments.
NonTechnical Skills or Attributes
Business Skills
Acircmiddot Understands and uses appropriate methods tools and applications.
Acircmiddot Demonstrates a rational and organized approach to work.
Acircmiddot Able to make purchase order using KAUST procurement system.
Acircmiddot Identifies and negotiates own development opportunities.
Acircmiddot Has a sufficient communication skill for effective dialogue with colleagues.
Acircmiddot Is able to work in a team.
Acircmiddot Is able to plan schedule and monitor own work within short time horizons.
Absorbs technical information when it is presented systematically and applies it effectively.
Required Experience
senior level executive secretarial or executive administrative assistant experience acirc128148 that is in a vice presi more...
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