Job Description Job Number 1898238Business GE HealthcareBusiness Segment Healthcare Eastern amp African Growth MarketsAbout Us What do you envision for your future? At GE Healthcare we strive to see life more clearly. Our healthymagination vision for the future invites the world to join us on our journey as we continuously develop innovations focused on reducing healthcare costs increasing access and improving quality and efficiency around the world.
We employ more than 52000 people worldwide and serving healthcare professionals in more than 100 countries. We believe in our strategy and we'd like you to be a part of it. As a global leader GE can bring together the best in science technology business and people to help solve one of the world's toughest challenges and shape a new age of healthcare.
At GE developing people is embedded in our culture and integral to our growth. Something remarkable happens when you bring together people who are committed to making a difference they do!
At work for a healthier world.Posted Position Title AdministratorHCLSCCareer Level ExperiencedFunction SalesFunction Segment Administration and SupportLocation Saudi ArabiaU.S. State China or Canada Provinces City RiyadhPostal Code 11433Relocation Assistance NoRole SummaryPurpose The Administrator provides effective and responsive administrativesecretarial services to support the GE Healthcare Institute in Saudi Arabia in daytoday business operations and activities.Essential Responsibilities
Proactively support internal and external customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
Providing administrative support to clients through effectively maintaining and coordinating calendars scheduling appointments and meetings making travel arrangements telephone coverage if needed filing processing and reconciling TampL expense accounts handling various purchases and making AP invoice arrangements
Schedule plan and organize all logistical details for inhouse and offsite meetings training and events.
Develop PowerPoint presentations and other graphic presentations type various correspondences both in own signature and in manager's signature.
Provide general office administrative services.
Assist in visa processing for students.
Conduct tours of the Healthcare Institute for internal and external visitors.
In some functions but not all
o Will support budget management liaising with finance to ensure costs are monitored and controlled.
o Assist with job candidate interview scheduling
o Enter temporary support requests into My Resources or other generating system.
o Run reports in excel access business objects and other data gathering programs
o Input and update data into Oracle databases
o Provide tactical support answering questions on central sites and on various internal processes and etools.
o Help keep organization charts up to date as directed
o Maintain filing and records management systems and other office flow procedures which may be confidential
o At some sites an administrator may provide payroll support for hourly associates
o Generate review and file pharmacy reports
o Accurately maintan customer pricing files and complete contract data entry
o Create statistics send out customer brochures or correspondence or document leads.QualificationsRequirements 1. University degree in related discipline
2. 3 years secretarialadministrative experience
3. Knowledge of general office management and current computeroffice communications technologies expert in PowerPoint Word Excel and Outlook
4. SelfStarter proactive able to work independently with minimal direction able to maintain confidentiality and handle matters discreetly
5. Effective time management and organizational skills able to balance multiple priorities
6. Effectively problem solve and resolve a variety of issues and topics within the job scope
7. Ability to effectively interact and communicate with senior level management and corporate contacts
8. Excellent interpersonal verbal and written communications skills including strong grammatical skillsAdditional Eligibility Qualifications Desired Characteristics 1. Associates degree with administrative professional coursework with 3 years experience in a corporate or professional business environment in an administrative role OR 5 or more years of experience in a corporate or professional business environment in an administrative role.
2. Ability to exercise independent judgment consistent with department guidelines.
3. Previous experience using independent thought processes to plan ahead process information maintain workflow and anticipate future needs of the team.
4. Strong organizational skills with high attention to detail.
5. Ability to quickly identify and prioritize issues create solutions and meet deadlines.
6. Team player with strong interpersonal skills capable of working within a globally diverse team across different time zones.
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