Executive extremely active calendar of appointments; completing expense reports;
· Composing and preparing correspondence that is sometimes confidential; arranging complex and
· Detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
· Meetings.
· Plans, coordinates and ensures the Director's schedule is followed and
·Respected. Provides
· "Gatekeeper" and "gateway" role, creating win-win situations for direct access to the DIRECTOR's time and office.
· Communicates directly, and on behalf of the Director, with Board members,
· donors, Foundation staff, and others, on matters related to DIRECTOR's programmatic initiatives.
· Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
· Director, including those of a sensitive or confidential nature. Determines appropriate course of
·action, referral, or response.
· Provides a bridge for smooth communication between the Director's office and internal
· departments; demonstrating leadership to maintain credibility, trust and support with senior
· management staff.
· Works closely and effectively with the DIRECTOR to keep him/her well informed of upcoming
· commitments and responsibilities, following up appropriately. Acts as a "barometer, " having a
· sense for the issues taking place in the environment and keeping the Director updated.
· Provides leadership to build relationships crucial to the success of the organization, and
· manages a variety of special projects for the Director, some of which may have organizational
· impact.
· Successfully completes critical aspects of deliverables with a hands-on approach, including
. drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the
. DIRECTOR's ability to effectively lead the company.
. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on
· projects to successful completion, often with deadline pressures.
Board Support and Liaison
· Assists board members with travel arrangements, lodging, and meal planning as needed
· Maintains discretion and confidentiality in relationships with all board members.
· Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in
electronic/paper format.
Senior Management Liaison
· Participates as an adjunct member of the Executive Team including assisting in scheduling
· meetings and attending all meetings
· Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
· Facilitates cross-divisional coordination of travel and outreach plans
Communications, Partnerships, and Outreach
· Ensures that the Director's bio is kept updated and responds to requests for materials regarding
· the Director and the organization in general
· Edits and completes first drafts for written communications to external stake holders.
Job Details
| Date Posted: | 2014-02-20 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Other |
| Monthly Salary: | US $5,000 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Degree: | ماجستير |
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